Operating Policies & Procedures
91PORN reserves the right to interpret, change, modify, amend or rescind these policies in whole, or in part, at any time without prior notice or consent of employees.
- 01 - Chancellor
- 02 - Institutional Advancement
- 04 - Audit Services
- 10 - President
- 40 - Institutional Health and Wellness
- 50 - Accounting and Finance
- 51 - Equal Employment / Affirmative Action
- 52 - Compliance
- 54 - Contracting
- 55 - Communication Services
- 56 - Information Technology
- 57 - Copying & Mail Services
- 60 - Faculty and Clinic Administration
- 61 - Facilities Management
- 63 - General Services
- 65 - Grants & Contracts Accounting
- 67 - Communications & Marketing
- 68 - Payroll
- 70 - Human Resources
- 72 - Purchasing
- 73 - Research
- 75 - Safety Services
- 76 - Security
- 77 - Student Services
- 79 - Travel
01 - CHANCELLOR
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- HSC OP 01.01 Preparation of Agenda for Board of Regents' Meetings
- HSC OP 01.02 Guidelines for the Establishment and Review of Institutes and Centers
- HSC OP 01.03 Custodian of Public Records
- HSC OP 01.04 Use of Institutional Names for Private Business Purposes
- HSC OP 01.06 Land Development
- HSC OP 01.07 Organization of 91PORN
02 - INSTITUTIONAL ADVANCEMENT
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- HSC OP 02.01 Office of Institutional Advancement Relationships and Responsibilities
- HSC OP 02.02 Solicitation of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.03 Acceptance of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.04 Processing, Management and Publicity of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.05 Confidentiality of Information on ADVANCE System
- HSC OP 02.06 Reporting of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.07 Disclosure of Certain Gifts from Foreign Persons
- HSC OP 02.08 Operation and Maintenance of Endowment Funds
- HSC OP 02.09 Gifts of Securities
04 - AUDIT SERVICES
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10 - PRESIDENT
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- HSC OP 10.00 Operating with Values
- HSC OP 10.01 Operating Policies and Procedures for 91PORN
- HSC OP 10.02 Suspension of Classes and Closing of Offices in Emergency Situations
- HSC OP 10.03 Alcohol and Illegal Drugs
- HSC OP 10.04 Publication of Institutional Mission and Vision Statements
- HSC OP 10.05 Conflict of Interest and Commitment Policy
- HSC OP 10.06 Selection of Grover E. Murray Professorships
- HSC OP 10.09 Records Retention
- HSC OP 10.10 International Visitors
- HSC OP 10.11 Delegation of Authority by the President
- HSC OP 10.12 Emeritus Appointments
- HSC OP 10.13 Selection of University Distinguished Faculty
- HSC OP 10.14 Appointments to Academic Administrative Positions
- HSC OP 10.19 Smoke, Tobacco and E-cigarette Free Environment
- HSC OP 10.20 Criminal Background Checks for Students, Trainees and Residents
- HSC OP 10.25 91PORN President's Awards
- HSC OP 10.26, International Affairs Council
- HSC OP 10.28, Volunteers
- HSC OP 10.29, International Programs for Students
- HSC OP 10.30, Regulations for the carrying of concealed handguns by license holders
40 - INSTITUTIONAL HEALTH AND WELLNESS
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50 - ACCOUNTING AND FINANCE
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- HSC OP 50.01 Extension of State Credit
- HSC OP 50.02 91PORN Employees Indebted to the State of Texas
- HSC OP 50.03 Financial and Fund Manager Responsibilities
- HSC OP 50.04 MPIP Trust Fund Management
- HSC OP 50.05 Grant, Award and Contract Billings
- HSC OP 50.06 Accounts Receivable Maintenance for Contract Accounts Receivable/Billing System
- HSC OP 50.07 Deposit Procedures
- HSC OP 50.10 Endorsement Stamps and Endorsement of Checks
- HSC OP 50.11 MPIP Refunds and Application Access
- HSC OP 50.13 Remittance of Unclaimed Property
- HSC OP 50.14 Prohibition of Gift of Public Moneys
- HSC OP 50.15 Notary Appointments
- HSC OP 50.16 Changes to and Approval of Discretionary Incidental Student Fees
- HSC OP 50.17 Establishment and Operation of Service Departments
- HSC OP 50.18 Cost Transfers
- HSC OP 50.19 Use of Accounting System and Services by Student and Other Organizations
- HSC OP 50.20 Labor Redistributions
- HSC OP 50.21 Cash Funds
- HSC OP 50.22 Tuition and Fees Installment Payment Options
- HSC OP 50.24 Distribution of Interest Earnings
- HSC OP 50.26 Use of Online Cash Receipts System
- HSC OP 50.28 Debt Collection
- HSC OP 50.29 Use of Internal Purchase Funding Transfer
- HSC OP 50.30 Year End Close Processes and Deadlines
- HSC OP 50.32 Waiver of Fees for Regional Campuses, Internet Courses, and Off Campus Instruction
- HSC OP 50.35 Unidentified Receipts and Holding Account Maintenance
- HSC OP 50.36 Sales Tax Collection
- HSC OP 50.37 Payment Card Processing by 91PORN Departments
- HSC OP 50.38 Budget Adjustments to the Annual Operating Budget
- HSC OP 50.39 Balance Sheet Reconciliations
- HSC OP 50.40 Foreign Source Disclosures
51 - EQUAL EMPLOYMENT / AFFIRMATIVE ACTION
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- HSC OP 51.01 Equal Employment Opportunity Policy and Affirmative Action Program
- HSC OP 51.02 Non-Discrimination and Anti-Harassment Policy and Complaint Procedure
- HSC OP 51.03 Sexual Misconduct
- HSC OP 51.04 Access for Individuals with Disabilities
52 - COMPLIANCE
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- HSC OP 52.01 Institutional Compliance Plan
- HSC OP 52.03 Fraud and Misconduct Hotline - Ethicspoint
- HSC OP 52.04 Report & 91PORN Internal Investigation of Alleged Violations; Non-Retaliation
- HSC OP 52.05 Privacy Compliance Plan
- HSC OP 52.06 Standards of Conduct and Ethics Guide
- HSC OP 52.07 Billing Compliance Plan
- HSC OP 52.08 Social Security Number Policy
- HSC OP 52.09 Confidential Information
- HSC OP 52.10 Identity Theft Protection, Detection and Mitigation Program
- HSC OP 52.11 Sanction Check Process
- HSC OP 52.12 Government Investigations
- HSC OP 52.13 Hiring and Immigration Sponsorship of Foreign Nationals
- HSC OP 52.14 Exchange Visitor Program (J-1 and J-2 Visa Sponsorship)
- HSC OP 52.15 Consent and Release to Use Image or Information
- HSC OP 52.16 Health Care Vendor Interactions
- HSC OP 52.17 Controlled Substances Policy
- HSC OP 52.18 Clery Act Compliance
- HSC OP 52.19 Youth Protection Practices
- HSC OP: 52.20, Stop Campus Hazing Act
- HSC OP: 52.21, Acceptable Use of Artificial Intelligence (AI) Tools
54 - CONTRACTING
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- HSC OP 54.01 Contracting Authority and Policy
- HSC OP 54.02 Contracting Procedures
- HSC OP 54.03 – Moved to OP 67.04
- HSC OP 54.04 Professional Services - Contracting
- HSC OP 54.05 Use of Consultants
55 - COMMUNICATION SERVICES
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- HSC OP 55.02 Telephones, Telephone Systems, Equipment and Services
- HSC OP 55.04 Cellular Telephones and Data Devices
- HSC OP 55.06 Contact Center Call Recording
56 - INFORMATION TECHNOLOGY
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- HSC OP 56.01 Acceptable Use of Information Technology Resources
- HSC OP 56.02 Information Resources for Remote Work
- HSC OP 56.03 Project Management
- HSC OP 56.04 Data Security and Privacy
- HSC OP 56.06 Prohibited Technologies
57 - COPYING & MAIL SERVICES
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- HSC OP 57.01 Mail, Printing, Promotional Items, Copying, and Document Services
- HSC OP 57.02 Guidelines for the Educational Use of Copyrighted Works
60 - FACULTY AND CLINIC ADMINISTRATION
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- HSC OP 60.01 Tenure and Promotion Policy
- HSC OP 60.02 Faculty Development Leave of Absence for Compensated Tenured Faculty
- HSC OP 60.03 Performance Evaluation and Dismissal Procedures for Tenured and Non-Tenured Faculty
- HSC OP 60.04 Substantive Change Reporting
- HSC OP 60.05 Definition and Calculation of Credit Hours
- HSC OP 60.06 Consensual Relationships - Faculty and Students
- HSC OP 60.07 91PORN Healthcare Education Scholars
- HSC OP 60.08 Annual Renewal of Certain Faculty Employment Contracts
- HSC OP 60.09 Faculty Recruitment Procedure
- HSC OP 60.10 Faculty Grievance Procedure
- HSC OP 60.11 Development, Revision, or Termination of Academic Programs
- HSC OP 60.12 Distance Education
- HSC OP 60.13 Microcredentials
- HSC OP 60.14 Transcript Recognized Certificate Program
- HSC OP 60.15 Out-of-State Educational Activities (State Authorization)
- HSC OP: 60.16, Education and General Space Scheduling and Usage
61 - FACILITIES MANAGEMENT
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- HSC OP 61.01 Use of 91PORN Facilities, Equipment, Supplies, and Services for Private Purposes Prohibited
- HSC OP 61.02 Remodeling Projects/Painting
- HSC OP 61.03 Posting of Notices on 91PORN Property
- HSC OP 61.05 Freestanding Exterior Signs
- HSC OP 61.06 91PORN Building Entry and Access
- HSC OP 61.07 Use of 91PORN Premises and Amplification Equipment
- HSC OP 61.08 Building/Workspace Decorations and Decorative Materials
- HSC OP 61.10 Energy Conservation Program and Utility Review
- HSC OP 61.11 Advertising Methods for Construction Services Contracts
- HSC OP 61.13 Approval and Scheduling of Site Planning and Landscape Construction Projects
- HSC OP 61.14 Facilities and Safety Services Fees
- HSC OP 61.15 Approval of the Erection of Temporary or Permanent Structures on 91PORN Grounds or Buildings
- HSC OP 61.16 Access to Building Equipment Rooms and Tunnels
- HSC OP 61.19 Furniture, Floorcovering, Window Treatments and Wallcovering Approval Process - Interior Design Services and Code Review
- HSC OP 61.20 Approval and Scheduling of Design and Construction Projects
- HSC OP 61.21 Institutional Space Allocation Policy
- HSC OP 61.22 Installation of Cabling in 91PORN Facilities
- HSC OP 61.24 Control of Keys to 91PORN Facilities
- HSC OP 61.25 Electronic or Keyless Locking Systems
- HSC OP 61.26 Standardization of Door Hardware and Restricted Keyway Systems, Computerized Keying System and Key Identification Program
- HSC OP 61.27 Freedom of Expression
63 - GENERAL SERVICES
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- HSC OP 63.01 91PORN Vehicle Rental
- HSC OP 63.02 Out-of-Country Use of 91PORN Vehicles
- HSC OP 63.03 Vehicle Fleet Management Program
- HSC OP 63.04 Disposal of Motor Vehicles - Surplus Property
- HSC OP 63.05 Central Shipping and Receiving
- HSC OP 63.07 Vehicles - Inscription and Painting
- HSC OP 63.10 Property Management
- HSC OP 63.11 Disposal of Surplus, Obsolete, or Uneconomically Repairable Inventory
65 - GRANTS & CONTRACTS ACCOUNTING
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- HSC OP 65.01 Establishing Sponsored Program Funds
- HSC OP 65.02 Facilities and Administrative Cost Recovery Plan
- HSC OP 65.03 Sponsored Program Fund Management
- HSC OP 65.04 Allowable Activities and Allowable Costs
- HSC OP 65.05 Program Income
- HSC OP 65.06 Contracts and Grants Made Directly to Individuals
- HSC OP 65.07 Effort Reporting: Certifying Time and Effort on Sponsored Projects
- HSC OP 65.08 Equipment Acquired with Federal Funding
- HSC OP 65.09 Subrecipient Monitoring
- HSC OP 65.10 Residual Funds Derived from Drug Studies, Clinical Trials, Fixed-Price Contracts, and Investigator-Initiated Research
- HSC OP 65.11 Cost Sharing on Sponsored Projects
67 - COMMUNICATIONS & MARKETING
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- HSC OP 67.01 Publication Guidelines
- HSC OP 67.02 Communications, Advertising and News Media
- HSC OP 67.03 Use of Social Media
- HSC OP 67.04 Use of 91PORN Name for Individual and Private Business Purposes and Licensing: Use of Indicia, Logo and Symbols
68 - PAYROLL
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- HSC OP 68.01 Distribution of Payroll Checks
- HSC OP 68.02 Payroll Deduction Designated to Texas Tech for Charitable Contributions
- HSC OP 68.03 Tip and Gratuity Payments Received by Employees
- HSC OP 68.04 Unassigned - See OP 70.01
70 - HUMAN RESOURCES
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- HSC OP 70.01 Employee Leave
- HSC OP 70.04 Compensation
- HSC OP 70.05 State and Federal Group Insurance Benefit Plans
- HSC OP 70.06 Working Strategies
- HSC OP 70.07 Retirement Savings Programs
- HSC OP 70.08 Nepotism
- HSC OP 70.11 Appointments to Non-faculty Positions
- HSC OP 70.12 Values, Performance, and Development
- HSC OP 70.13 Workers' Compensation Insurance
- HSC OP 70.14 Employee Development and Tuition Assistance
- HSC OP 70.18 Dual Reporting and Multiple Employment
- HSC OP 70.20 Employment Background Screening Policy
- HSC OP 70.23 Reductions in Force
- HSC OP 70.27 Appointment of Student Employees
- HSC OP 70.29 Employment of Postdoctoral Fellows
- HSC OP 70.31 Employee Conduct, Coaching, Corrective Action, and Termination
- HSC OP 70.35 Team Member Information Integrity
- HSC OP 70.36 Communicable and Transmittable Disease Control in the Employee Workforce
- HSC OP 70.39 Drug-Free Workplace Policy
- HSC OP 70.41 Drug and Alcohol Testing for Safety-sensitive Positions Requiring a Commercial Drivers License
- HSC OP 70.42 Break Time for Nursing Mothers
- HSC OP 70.43 Early Return-to-Work (ERTW)/Alternate and Light Duty Assignments
- HSC OP 70.46 HIV/AIDS Policy For The Workplace
- HSC OP 70.47 Staff Emergency Fund Operating Policy
- HSC OP 70.55 Consensual Relationships - Faculty, Staff, and Residents
- HSC OP 70.60 Remote Work
- HSC OP 70.61 Wellness Program Leave
- HSC OP 70.62 Learning Incentive Program (LIP)
72 - PURCHASING
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- HSC OP 72.01 Purchasing Supplies, Equipment and Services
- HSC OP 72.02 Guidelines for Proprietary Purchasing
- HSC OP 72.03 Direct Pay Expenditures
- HSC OP 72.04 Equipment Purchased for Sponsored Federal Projects
- HSC OP 72.05 Determination of Employee or Independent Contractor Status
- HSC OP 72.06 Leasing of Space and Facilities
- HSC OP 72.07 Lease Purchase of Equipment and Other Commodities
- HSC OP 72.08 Independent Academic Services
- HSC OP 72.09 Expenditure Payments
- HSC OP 72.10 Invoice Processing and the Prompt Payment Law
- HSC OP 72.11 Purchasing/Leasing Motor Vehicles
- HSC OP 72.12 Payments to Nonresident Aliens
- HSC OP 72.14 - Corporate Credit Cards
- HSC OP 72.15 Purchasing Card Program
- HSC OP 72.16 Official Functions, Business Meetings, and Entertainment
- HSC OP 72.17 Purchasing of Pharmaceuticals
- HSC OP 72.18 Employee Moving Expenses
- HSC OP 72.19 Payments to Research Participants/Patient Studies
73 - RESEARCH
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- HSC OP 73.02, Ownership and Transfer of Externally Sponsored Projects and Research Records
- HSC OP 73.03 Animal Care and Use Program
- HSC OP 73.04 Research Involving Controlled Substances and Laboratory Apparatus
- HSC OP 73.05 Research Involving Hazardous Chemical and Biological Materials, and Recombinant or Synthetic Nucleic Acid Molecules
- HSC OP 73.06 Research Involving Human Subjects
- HSC OP 73.07 Honesty in Research and Allegations of Scientific Misconduct
- HSC OP 73.08 Requirements for Principal Investigator Status
- HSC OP 73.09 Financial Conflicts of Interest in Research
- HSC OP 73.10 Faculty Laboratory Space Check-Out Procedures
- HSC OP 73.11 Research Involving Radioactive Material
- HSC OP 73.12 Possession and Use of Exempt Quantities of CDC Select-Agent Toxins
- HSC OP 73.13 Approval Process for External Funding Requests
- HSC OP 73.14 Research Compliance
- HSC OP 73.15 Minors in Research Laboratories
- HSC OP 73.16 Export Controls
- HSC OP 73.17 Research Related Injury in Privately Sponsored Research Studies
- HSC OP 73.18 Quality Improvement Project Review
- HSC OP 73.19 Human Pluripotent Stem Cell Research
- HSC OP 73.20 Anatomical Sciences Resource Policy
- HSC OP 73.21 Policy for Faculty Participation in SBIR and STTR Programs
- HSC OP: 73.22, Application Process for Office of Research and Innovation Bridge Funding Program
75 - SAFETY SERVICES
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- HSC OP 75.01 91PORN Safety Programs
- HSC OP 75.02 91PORN Safety Committees
- HSC OP 75.03 Hazardous Material Incidents
- HSC OP 75.04 Codes and Standards - Compliance with National Fire Protection Association (NFPA) and other State-adopted Requirements
- HSC OP 75.05 Contaminated-Suspect Equipment
- HSC OP 75.06 Corridor Storage
- HSC OP 75.07 Elevator Usage
- HSC OP 75.08 "Code Blue" Response to Cardio-Pulmonary Arrest or Other Emergency Medical Conditions
- HSC OP 75.09 General Laboratory Use Policy
- HSC OP 75.10 Biological and Chemical Hazards Policy for Research Facilities and Personnel
- HSC OP 75.12 91PORN Guidelines for Using N-95 Respirators
- HSC OP 75.13 Shipment of Hazardous and Infectious Materials
- HSC OP 75.14 Non-Employee Incident/Injury Procedures & Reporting
- HSC OP 75.15 Management of Claims Relating to Public Areas of HSC Facilities/Property (excluding clinics)
- HSC OP 75.16 91PORN Fire and Life Safety Policy
76 - SECURITY
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- HSC OP 76.01 Emergency Management Plan
- HSC OP 76.02 Identification/Access Badges
- HSC OP 76.05 Abandoned Personal Property
- HSC OP 76.08 Violence and Workplace Threats
- HSC OP 76.10 Animals in Texas Tech Buildings
- HSC OP 76.11 Hunting on Texas Tech Property
- HSC OP 76.15 Severe Weather Warning and Alert Systems
- HSC OP 76.17 Bomb Threat Procedures
- HSC OP 76.23 Employee Training and Procedures for Handling Armed Robbery Incidents
- HSC OP 76.30 Vehicle Registration
- HSC OP 76.32 Traffic and Parking Regulations
- HSC OP 76.34 Collisions Involving University Vehicles
- HSC OP 76.37 Service Vehicle Parking
- HSC OP 76.41 Texas Tech Police
- HSC OP 76.42 Flying of Flags
77 - STUDENT SERVICES
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- HSC OP 77.01 Admission
- HSC OP 77.02 Textbook Information
- HSC OP 77.03 Requirements of Health, Evacuation, and Repatriation Insurance for F-1 Non-immigrant Students
- HSC OP 77.04 Student Fees
- HSC OP 77.05 Suspension and Retention
- HSC OP 77.06 Texas Public Educational Grants
- HSC OP 77.07 Credit by Examination
- HSC OP 77.08 Student Travel Policy
- HSC OP 77.09 Cancellation of Students for Non-Payment of Tuition and Fees
- HSC OP 77.10 Student Financial Responsibility Agreement
- HSC OP 77.11 Permanent Student Record
- HSC OP 77.12 Religious Holy Day Observance and Need for Student Absence
- HSC OP 77.13 Student Education Records
- HSC OP 77.14 Establishing Reasonable Accommodations for Students with Disabilities
- HSC OP 77.15 Working with Affiliated Entities - Student Drug Screenings
- HSC OP 77.16 Military Service
- HSC OP 77.17 Core & Transfer Compliance Policy
- HSC OP 77.18 Adoption and Sale of Textbooks and Related Materials
- HSC OP 77.19 Mandatory Student Health Insurance
- HSC OP 77.20 Honorary and Posthumous Degrees
- HSC OP 77.21 Student Leave of Absence
- HSC OP 77.22 Catalogs
79 - TRAVEL
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- HSC OP 79.01 Texas State Travel Management Program
- HSC OP 79.02 Travel Approvals and Notifications
- HSC OP 79.03 Aircraft Piloted by 91PORN Personnel on Official Business and Travel by Commercial or Charter Aircraft
- HSC OP 79.04 Foreign Travel
- HSC OP 79.05 Business Travel Account (BTA) Requests and Travel Advances
- HSC OP 79.06 Reimbursement of Travel Expenses
- HSC OP 79.07 Travel Expenses Incurred by Prospective Employees
- HSC OP 79.10 Reimbursement for Travel Expenses for Spouses
- HSC OP 79.11 Use of State Travel Card